Vendor Terms and Conditions
Booth and Exhibitor Rules: Each exhibit booth will consist of an 8’ back wall drape and 3’ side drapes, one 8’ skirted table, 2 chairs, wastebasket, 4 badges and a booth sign. Additional equipment, any electrical needs and services are available on a rental basis from the BJCC.
The booth area has concrete flooring. You may carpet your booth area in any floor covering.
Exhibitor set-up will take place on Friday, April 17th from 10 am – 5pm
No exhibit will be dismantled in any way prior to closing time.
EXHIBITORS MUST BE SET UP AND READY BY 9AM.
All exhibits must have an attendant during show hours. All displays must be contained within exhibit space.
EXHIBITOR’S signing this agreement shall not sublet any part of the space without prior written approval of show management.
Use of Public address systems and other sound amplification must have prior approval of Show Management.
Show Management reserves the right to refuse any applicant for space deemed inappropriate.
Liability and Lawful Operations: The Kids Health and Fun Expo, and Odyence LLC will assume no responsibility for damaged, lost or stolen property. Insurance on the EXHIBITOR’S property is the responsibility of the EXHIBITOR.
Electricity and use of flammable materials must conform to all local regulations. Firearms and other weaponry are not allowed. No gasoline engines will be allowed to operate without written approval from the Fire Marshall.
EXHIBITOR shall comply with all federal, state and municipal laws and administrative rules, including but not limited to those relating to license and permits, ordinances and regulations applicable to the exhibit.
Indemnification: Any damage to premises is the responsibility of the EXHIBITOR causing the damage. Any restitution for such damage remains EXHIBITOR’S responsibility. EXHIBITOR agrees to hold the Kids Health and Fun Expo, Odyence LLC and the BJCC harmless of any liability, injury or damage to person or property that may arise out of the use of the premises by the EXHIBITOR pursuant to this agreement. EXHIBITOR agrees to hold harmless and indemnify the Kids Health And Fun Expo, Odyence LLC and the BJCC against all actions, liabilities, damages, losses, expenses, debts, taxes, fees, charges, assessments and other claims which may be caused by, arise out of, or are in any way associated with or contributed to directly or indirectly, by any act, omission, negligence, fault, or violation of any law or regulation by the EXHIBITOR or any of the EXHIBITOR’S officers, employees, agents, independent contractors, volunteers, guest, or visitors including but not limited to the costs of investigating, processing, litigating, or settling any such claim and the Kids Health And Fun Expo, Odyence LLC and the BJCC reasonable attorney fees.
Any matters not herein provided for shall be at the discretion of the Kids Health and Fun Expo, Odyence LLC and the BJCC. The laws of the State of Alabama shall govern this agreement. If any action is brought with respect to this contract, it shall be brought in the courts of Jefferson County, State of Alabama.